Managing schedules and billing in a childcare centre can be challenging, especially when dealing with multiple locations, payers, and varying attendance plans. We understand the challenges centres face, which is why we’ve completely revamped our scheduling tool to offer a more powerful, flexible, and automated solution: Multiple Schedule Feature.
A more flexible and intuitive scheduling system makes all the difference. With the ability to create multiple schedules per child, apply location-based invoicing, and track attendance with built-in conflict validation, centres can now manage their operations with more accuracy and less manual work. Whether it’s handling split schedules, adjusting fees seamlessly, or simply reducing time spent on administration, this update is designed to bring childcare centres the efficiency and flexibility they need.
Want to take advantage of it? Our team is ready to activate it for you here
The Multi-Scheduler feature has been purpose-built to solve real challenges centres face daily. Here's how it transforms everyday operations:
Create multiple schedules per child, across different locations, classrooms, and payers
Assign multiple payers with unique fee structures, even splitting coverage across specific days or alternating weeks
Set day-level subsidies per payer, automatically calculated and applied
Generate location-specific invoices with correct discounts, subsidies, and pricing rules
Enable full visibility into a child’s current, upcoming, and past schedules with an interactive timeline
Prevent billing and scheduling errors with smart conflict validation
Support even/odd week patterns and separate invoices for each payer accordingly
These capabilities weren’t possible in the previous version of our scheduling tool and represent a major leap forward for admin efficiency and billing accuracy.
|
Feature |
Old Scheduling Tool |
New Multi-Schedule Feature |
|
Flexibility |
Single, fixed schedule per child |
Multiple schedules per child, per location, per payer, with each payer having their own percentage/ fee structure. |
|
Permissions & Access |
Limited permissions and user roles |
Controlled access via the Billing Module, activated by Super Admin |
|
Schedule Creation & Editing |
One schedule per child, no flexibility for multiple locations |
Staff can create multiple schedules per child for different locations, with real-time conflict validation |
|
Invoice Customization |
Invoices were generated without location-specific pricing |
Location-based invoices with pricing, discounts, and subsidies applied per site |
|
Timeline View |
No clear view of active, scheduled, or expired payment schedules. |
New interactive timeline that categorizes plans by status: Active, Scheduled, Expired |
|
Reporting & Visibility |
Limited insight into payment history |
Full history of past, current, and upcoming schedules for better tracking |
|
Subsidy & Multi-Payer Management |
Manual payer adjustments required |
Assign multiple payers per child with unique rules, support split-day/odd-even week payments, and automate subsidy calculations |
|
Multi-Location Support |
Child had to be re-registered for each location |
Automatically schedule children across centres with unified records and full-year visibility |
We’ve seen how much centres struggle with rigid scheduling systems that don’t accommodate the real complexities of parent needs and billing. When families have varying schedules, different payment structures, or children attending multiple locations, managing it all manually can become overwhelming. Without an adequate system, many track changes across spreadsheets, adjust invoices by hand, and reconcile attendance records separately, leading to billing errors, scheduling conflicts, countless administrative hours lost, frustrated parents, missed revenue, and operational inefficiencies.
The new Multiple Schedule feature is designed to eliminate these challenges by allowing centres to create and manage multiple schedules per child with automated accuracy. Instead of being limited to one fixed schedule, staff can assign children to different locations, classrooms, and payers, ensuring that each schedule reflects their actual attendance needs. With a clear, interactive timeline, administrators can view, track, and modify schedules without errors or conflicts. Automated validation prevents double bookings and inconsistencies, while real-time adjustments ensure that schedules remain up to date without the need for manual corrections.
Beyond scheduling, this feature also transforms accuracy and financial management. Instead of manually adjusting invoices for children attending different locations, the system applies the correct pricing, discounts, and subsidies automatically. Invoices are generated per location with error-free tracking, reducing administrative workload and ensuring timely, accurate payments. Parents receive clear, transparent billing statements, minimizing disputes and improving trust.
Want to start taking advantage of Multi-Scheduler? It couldn’t be easier, contact us now.
This release is a must-have for centres looking to streamline scheduling, optimize billing, and eliminate manual errors. Let us help you automate your processes, reduce workload, and ensure accuracy, all in one place!